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                                     MONROE COUNTY BOARD OF EDUCATION

                                                           FORSYTH, GEORGIA


Sealed Proposals for furnishing all materials, labor, tools, equipment and appurtenances necessary to complete the Drainage Improvements for Hubbard Elementary School (the “Project”) will be received by the Monroe County Board of Education (the “Owner”) at the Monroe County Board of Education Office, 25 Brooklyn Avenue, Forsyth, GA 31029 until 2:00 P.M., Friday, July 14, 2023 and then at said office publicly opened.


The Project consists of furnishing all labor and materials required for the Drainage Improvements for Hubbard Elementary School at 6908 Ga. Hwy. 83 in Forsyth, Ga. 31029, including but not limited to grading, drainage, erosion control, concrete and hot mix asphalt paving, and sodding of disturbed areas.


The Project will be awarded in one contract. 


The Contract Time is 120 calendar days.  Liquidated damages in the amount of two hundred fifty dollars ($250.00) shall be assessed for each day the work extends beyond each milestone completion date.


Basis for Award: The Owner will award the Contract in accordance with the following procedure. The Owner will first eliminate from consideration all proposers who are not “responsive” and “responsible”.  The Owner will deem all remaining proposers to be reasonably susceptible of being selected for award, and may give such proposers an opportunity to participate in discussions, negotiations and revisions of their proposals (including the terms and conditions of the Contract), in order to obtain their best and final offers; provided that the Owner reserves the option to select the successful remaining proposers from the submittals without engaging in such discussions, negotiations and revisions. If only a single proposer remains, the Owner will deem and determine (in writing) its offer to be most advantageous to the Owner, and, subject to its right to reject any such proposal or engage in further discussions, negotiations and revisions with said proposer, will award the Contract to such proposer. 


Evaluation Factors: The RFP contains certain “Evaluation Factors”, as well as related weighting indicating the relative importance of the Evaluation Factors, The Owner may assign to each proposal up to the maximum number of points indicated for each Evaluation Factor based upon a Scoring Matrix (which is available for review), relying on its review of each proposer’s proposal, and will then multiply each respective number of points by the weight specified for the respective Evaluation Factor. Subject to its right to reject such proposal, the Owner will then make an award to the responsible and responsive proposer whose proposal is determined in writing to be the most advantageous to the Owner, taking into consideration these Evaluation Factors; i.e., the top scoring proposal. The Evaluation Factors shall be the basis on which the award decision is made. The Owner’s contract file shall indicate the basis on which the award is made.


The Proposal Documents include, but may not be limited to, the Instructions to Proposers, the Contract Agreement, the General Conditions, the Drawings, the Specifications and forms of Proposal Bond, Performance Bond, and Payment Bond. Electronic Copies of complete Proposal Documents may be obtained by contacting Carter Engineering Group, LLC, 6310 Peake Road, Suite 200, Macon, GA 31210, telephone 478-219-2600.


Each Proposal must be accompanied by a Bid Bond in the amount of 5% of the Contract Amount indicated in the Proposal, prepared on the form of Bid Bond that is part of the Proposal Documents, duly executed by the Proposer as principal and having as surety thereon a surety company licensed to do business in the State of Georgia and listed in the latest issue of U.S. Treasury Circular 570.


The successful Proposer for this Contract shall be required to furnish a Performance Bond and Payment Bond, satisfactory to the Owner, each in the amount of 100% of the Contract Price.


All necessary permits for this project are expected to be acquired prior to the receipt of Proposals. 


No land acquisition is required for the project.


The Owner reserves the right to reject any or all Proposals, to waive informalities and technicalities.


Monroe County Board of Education

By:  Dr. Mike Hickman, Superintendent of Schools